Policies & Contracts

531 - Temporary Policy on COVID-19 Vaccination Leave

Subject: Leave for COVID-19 Vaccine

Section: U531

Date: January, 2022

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PURPOSE:

To temporarily permit staff employees time to obtain COVID-19 vaccination(s) and the COVID-19 booster should their appointment fall during their regular work hours.

POLICY:

Staff employees are required to receive the COVID-19 vaccination and vaccination booster. In situations when a staff employee is unable to schedule an appointment for a COVID-19 vaccination during non-working hours but is able to schedule an appointment during regularly scheduled hours, they will be allowed a sufficient amount of time with pay, not to exceed four (4) hours, for each dose of the vaccine, including the booster.

GUIDELINES:

  1. Permission for paid time off to obtain a COVID-19 vaccine or vaccine booster should be requested by a staff employee early enough to permit adjustment in the work schedule, in no case later than one (1) day prior.
  2. A staff employee may be required to show evidence of receiving the vaccine when requesting time off for this purpose. 
  3. Employees will be expected to enter their time in Workday using the designated code.
  4. This policy provides time off for an employee to receive the vaccine or vaccine booster for themselves. Accrued time may be used to attend an appointment with a family member.

Employees represented by a bargaining unit may be governed by the appropriate bargaining unit agreement.