Policies & Contracts

531 - Leave for COVID-19 Vaccine

Subject: COVID-19

Section: U531

Date: March 29, 2021



To permit staff employees time to obtain COVID-19 vaccination(s) should their appointment fall during their regular work hours.


Staff employees are encouraged to receive the COVID-19 vaccination. In situations when a staff employee is unable to schedule an appointment for a COVID-19 vaccination during non-working hours but is able to schedule an appointment during regularly scheduled hours, they will be allowed a sufficient amount of time with pay, not to exceed four (4) hours, for each dose of the vaccine.


  1. Permission for paid time off to obtain a COVID-19 vaccine should be requested by a staff employee early enough to permit adjustment in the work schedule, in no case later than one (1) day prior.
  2. A staff employee may be required to show evidence of receiving the vaccine when requesting time off for this purpose. 
  3. Employees will be expected to enter their time in Workday using the designated code.
  4. This policy provides time off for an employee to receive the vaccine for themselves. Accrued time may be used to attend an appointment with a family member.
  5. This temporary policy will sunset on August 31, 2021.  


Employees represented by a bargaining unit may be governed by the appropriate bargaining unit agreement.