Policies & Contracts

214 - Regular Non-Benefits Eligible Employment

Subject: Regular Non-Benefits Eligible Employment

Section: U214

Date: July, 2017


To define regular non-benefits eligible employment and procedures for hiring.

who is governed by this policy:

This policy applies to all non-benefits eligible staff employees.


A job is considered regular non-benefits eligible if the position is expected to continue for at least twelve consecutive months at 19.5 hours or less per week. An employee in such a position is not eligible for paid time off (e.g., University holidays, personal holidays, or vacation) except sick leave in accordance with Policy 512, and is not eligible for participation in the University's benefit plans. A regular non-benefits eligible employee cannot work for the University for more than 1,000 hours within each year from the anniversary of their initial date of hire.

An HR Partner/hiring manager may hire a regular non-benefits eligible employee by following the appropriate process in Workday to create a position and hire or transfer the employee in to the supervisory organization in which they will work.

If recruitment assistance is needed, the HR Partner and/or hiring manager may request a position to be posted by HR-Talent Acquisition on the online site (UChicago Jobs). A search for a non-benefits eligible position must use the same procedures as outlined in policies 202 Talent Acquisition and 204 Reference and Background Checks.

 key definitions:

Word/Phrase Definition
Regular Non-Benefits Eligible Staff Employee An employee whose job is expected to continue for at least twelve consecutive months at 19.5 hours or less per week.

roles and responsibilities:

Governed Party Roles and Responsibilities 
Supervisor The Supervisor is responsible for requesting a new or vacant position be filled.
HR Partner The HR Partner is responsible for department HR activities and processing staff transactions in the human resources and applicant management systems. 
HR-Talent Acquisition The Center of Expertise is responsible for oversight of the university's staff talent acquisition policy and processes.

related information:

Policy U202 Talent Acquisition

Policy U204 Reference and Background Checks

Policy U304 Compensable Time, Record-Keeping, and Tracking Absences

Policy U509 Vacation

Policy U511 Personal Holidays

Policy U512 Sick Leave

key contacts:

Name Email Extension
Center of Expertise - Talent Acquisition talent acquisition@uchicago.edu  4-5294

Employees represented by a union may be governed by the appropriate bargaining unit agreement.