Policies & Contracts

527 - Blood Donation Leave

Subject: Blood Donation Leave

Section: U527

Date: July, 2018


To establish guidelines for employees to donate blood in compliance with the Illinois Employee Blood Donation Leave Act.

who is governed by this policy:

This policy applies to all staff employees, temporary employees and seasonal employees.

Policy statement:

An employee may take up to one hour with pay, or more if approved by their supervisor, to donate or attempt to donate blood once every 56 days in accordance with appropriate medical standards established by the American Red Cross, America's Blood Centers, the American Association of Blood Banks, or other nationally recognized standards as determined by the University. Time taken for Blood Donation Leave will not be deducted from the employee’s vacation, personal holiday, or sick leave accruals.

In order to use Blood Donation Leave, the employee must request and obtain supervisory approval in advance and in accordance with the Department’s time off request procedures. (See Policy U502 Attendance (Absenteeism, Tardiness, and Job Abandonment.) The employee must request Blood Donation Leave at least two (2) days in advance and must consult with their supervisor to schedule the leave to avoid disrupting the operations of the unit.

A supervisor may require an employee to provide documentation for the requested time off. Failure to timely submit a verification statement from the donation center upon request may result in an unexcused absence and/or disciplinary action. (See Policy U703 Progressive Corrective Action.)

An employee who has a complaint or dispute about Blood Donation Leave may initiate the Employee Complaint Resolution Procedure set forth in Policy 704.

roles and responsibilities:

Governed Party Roles and Responsibilities 
Employee The Employee is responsible for following the Supervisor’s time off request procedures.
Supervisor The Supervisor is responsible for setting time off request procedures, ensuring they are followed, verifying the use of time off is appropriate, and approving time off use in the time off calendar. 

related information:

Policy U222 Compensable Time, Record-Keeping and Tracking Absences

Policy U502 Attendance (Absenteeism, Tardiness, and Job Abandonment)

Policy U703 Progressive Corrective Action

Policy U704 Employee Complaint Resolution Procedure

Illinois Employee Blood Donation Leave Act

key contacts:

Name Email Extension
Center of Expertise - Employee & Labor Relations elrelations@uchicago.edu 4-7345