Forms, Policies, & Guides

205 - Re-employment of University Employees

Subject: Re-employment of University Employees

Section: U205

Date: October, 2016


Purpose:

To state the rules governing the re-employment of former University staff employees.

Policy:

Former staff employees of the University, except those whose employment was involuntarily terminated or who resigned in lieu of termination, are eligible for re-employment, in accordance with the rules below.

Retired Staff Employees

  1. An individual who has retired from the University or the University of Chicago Medical Center (UCMC), and is receiving retirement benefits from University or UCMC retirement plans, may be re-employed by the University. However, because of benefit plan rules and applicable law, such an individual may not work more than nineteen and one-half (19.5) hours per week and is not eligible for benefits under any University benefit plan or any paid time off (vacation leave, sick leave, University holidays or personal holidays).
  2. The limitations state above do not apply to an individual who has retired from an employer other than the University or the UCMC.

Eligibility for Re-employment

  1. A staff employee who voluntarily resigned is eligible for re-employment at the University. A staff employee who is involuntarily terminated or who resigns in lieu of termination is not eligible for re-employment at the University of Chicago or the UCMC.

ERIP Credit for Former UCMC Employees

  1. Former UCMC employees who participated in the Retirement Income Plan for Employees (ERIP) through the UCMC will, upon hire at the University, be credited for past participation in the plan.

Sick Leave Accruals

  1. The sick leave accruals of a staff employee who voluntarily terminates (i.e., resigns) lapse upon termination of employment, but will be restored only if she/he is rehired by the University within thirty (30) days of termination.
  2. The sick accruals of a staff employee less than one year of service who is laid off lapse upon layoff, but will be restored if the individual is rehired within six (6) months of layoff.
  3. The sick leave accruals of a staff employee with one year or more of consecutive service who is laid off lapse upon layoff, but will be restored if the individual is rehired within one (1) year of layoff.

Bridging of Service for Laid-Off or Terminated Employees

  1. A laid-off staff employee or a staff employee who is reduced to benefits-ineligible status who is rehired or returned to benefits-eligible status will have his/her University service bridged if he/she is rehired within one (1) year of the layoff/loss of benefits ineligibility.

  2. An employee who is voluntarily terminated (i.e., resigned) and is rehired by the University within thirty (30) days of termination will have his/her University service bridged.
  3. Bridging of service means restoration of her/his continuous service date, time off accrual date, retirement plan eligibility date and restoration of sick leave accrued as of the date of layoff.

Employees represented by a bargaining unit may be governed by the appropriate bargaining unit agreement.