Forms, Policies, & Guides

214 - Regular Non-Benefits Eligible Employment

Subject: Regular Non-Benefits Eligible Employment

Section: U214

Date: October, 2016


To define regular non-benefits eligible employment and procedures for hiring.


Term Definition
HR Partner Department/division personnel who serves as the representative for the department in all human resource issues and processes staff transactions in campus HR systems (i.e. Workday and UChicago Jobs) on behalf of their department/division.
University HR The central human resources body for the university made up of Centers for Expertise (COE).
HR-Talent Acquisition The COE responsible for oversight of the university's staff talent acquisition policy and processes.
Hiring Unit Campus unit to which a new or vacant position reports.
Hiring Manager The individual requesting the new or vacant position being filled. Generally, the position begin filled will report to the hiring manager.
Non-benefits Eligible Position Positions that are expected to continue for at least twelve consecutive months at 19.5 hours per week.


A job is considered regular non-benefits eligible if the position is expected to continue for at least twelve consecutive months at 19.5 hours or less per week. An employee in this position is not eligible for paid allowances (e.g., holidays, personal holidays, vacation, or sick leave) and is not eligible for participation in the University's benefit plans. A regular non-benefits eligible employee cannot work for the University for more than 1,000 hours within a year from the anniversary of their initial date of hire.


An HR Partner/hiring manager may hire a regular non-benefits eligible employee by following the appropriate process in Workday to create a position and hire or transfer the employee in to the supervisory organization in which they will work:

If recruitment assistance is needed, the HR Partner and/or hiring manager may request a position to be posted by HR-Talent Acquisition on the online site (UChicago Jobs). A search for a non-benefits eligible position must use the same procedures as outlined in policies 202 Talent Acquisition and 204 Reference and Background Checks.

Employees represented by a union may be governed by the appropriate bargaining unit agreement.