Forms, Policies, & Guides

525 - Workers' Compensation

Subject: Workers' Compensation

Section: U525

Date: November 22, 2011


To provide guidelines for Workers’ Compensation required insurance payments to employees for injury or illness which arises out of and in the course of employment.


The University will provide compensation for lost wages when an employee is found to have suffered a compensable injury or illness which arises out of and in the course of employment. Reimbursement for associated medical bills and services for treatment and recovery is included.


  1. If an injury or illness is severe, immediate medical care should be sought through the University Occupational Medicine Clinic or a local Emergency Room.
  2.  A University employee is required to notify a supervisor or administrator of an accident and submit a written statement of the injury or illness as soon as it occurs (and no later than 45 days later than the date of occurrence) and complete the Employee Statement of Injury or Illness.
  3. A supervisor or administrator will be required to complete the Supervisor’s First Report of the accident.
  4. The report of the injury or illness will be sent to the University Safety and Environmental Office for investigation. The SEO may provide plans to correct any defects or problems found, if so warranted.
  5. An employee who has a compensable injury or illness and is unable to report to work in order to recover and receive treatment, will be eligible to receive compensation for lost wages based upon a rate of 66-2/3% of his/her Average Weekly Wage established by the State of Illinois Workers’ Compensation Commission, up to a maximum amount set by the Commission. (See Payments are made independent of payroll and are not taxed.
  6. Compensation payments begin on the fourth day of lost time, unless lost time is 14 days or more, at which time the first three days will be compensated retroactively.
  7. Related medical and rehabilitation expenses including medications, therapy, supportive devices, and doctors’ appointments will be paid directly by the University or an employee with a compensable injury or illness will receive reimbursement if expenses were paid.
  8. An employee may, but is not required to, use any accrued sick leave, vacation or personal holiday to supplement Workers’ Compensation payments.
  9. FMLA leave will run concurrently with Workers’ Compensation Lost Time.
  10. Prior to returning to work, an employee will be required to provide a release to return to work from the treating physician if there was any lost time from work.
  11. The University prohibits retaliation against any employee who, in good faith, seeks Workers' Compensation benefits.
Employees represented by a union may be governed by the appropriate bargaining unit agreement.