526 - Victims' Economic Security and Safety Leave
Subject: Victims' Economic Security and Safety Leave
Date: July 1, 2017
To provide guidelines when employees need time off due to domestic or sexual violence.
who is governed by this policy:
This policy applies to all employees of the University.
The University will grant employees who are victims of domestic or sexual violence or who have a family or household member who is a victim of domestic or sexual violence unpaid leave under the Victims' Economic Security and Safety Act (VESSA) for up to 12 weeks during any rolling 12-month period to address issues arising from domestic or sexual violence. The University will protect the confidentiality of information provided as part of a VESSA leave.
- All employees of the University are eligible to take VESSA leave.
- Employees may request VESSA leave for absences for the following reasons related to domestic or sexual violence:
- Medical treatment;
- Victim services;
- Safety planning including temporary or permanent relocation or other actions to increase the safety of the victim;
- Court proceedings; or
- Legal or other assistance.
- To request a leave, an employee must submit a completed VESSA Leave Request Form and related documents to the employee's supervisor, the department's Human Resources Partner (HRP), or the Benefits Analyst - Leave Administration (firstname.lastname@example.org). Employees should submit the request at least 48 hours prior to the need for leave. If an employee cannot provide advance notice, the employee must submit the request as soon as feasible under the circumstances.
- In addition to the completed request form, an employee must submit the following documentation to Leave Administration:
- Documentation from a victim services organization, attorney, health care provider, or other professional from whom assistance has been sought;
- A police record; or
- Other corroborating written evidence of the need for leave.
|Family or Household Member||A family or household member for employees with a family or household member who is a victim of domestic or sexual violence, means a spouse, parent, son, daughter, other person related by blood or by present or prior marriage, other person who shares a relationship through a son or daughter, and persons jointly residing in the same household. This definition applies only to this VESSA Policy 526, and not to other University policies or benefits referencing family members or similar terminology.|
roles and responsibilities:
|Governed Party||Roles and Responsibilities|
|Employee||The Employee is responsible for submitting a completed VESSA Leave Request Form and any additional necessary documentation to their supervisor, HR Partner or Leave Administration.|
|Supervisor||The Supervisor is responsible for setting time off request procedures, ensuring they are followed, staying in contact with the employee on leave as appropriate, and approving the time off calendar.|
|HR Partner||The HR Partner is responsible to act as a liaison to ensure employees and Leave Administration have all necessary information.|
|Center of Expertise - Benefits: Leave Administrationemail@example.com||2-8712|
Employees represented by a union may be governed by the appropriate bargaining unit agreement.