Frequently Asked Questions
Benefits
How can I get answers to questions about my benefits if I already looked at the website?
- Appointments with Benefits Counselors may be scheduled by sending an e-mail to benefits@uchicago.edu
- View the online video about benefits options
- Call the ACD line at 773-702-9634
How can I get answers to questions about my benefits if I already looked at the website?
Where can I sign up to have my payroll check automatically deposited into my bank account?
Visit Employee Self Service and click on Paycheck then Change Net Pay Disbursement.
Where can I sign up to have my payroll check automatically deposited into my bank account?
Recruitment
What is the timeframe for jobs to remain posted and open for consideration?
To support strategic hiring efforts and ensure the best talent is identified, we utilize comprehensive search plans in the talent acquisition process. This may result in jobs being posted and open for consideration for up to a six month timeframe.
What is the timeframe for jobs to remain posted and open for consideration?
How do I make updates to my profile or application documents I submitted to the UChicago Jobs Employment site?
We encourage you to preview your online profile, cover letter, resume and additional application documents before confirming your submission. Unfortunately, job application documentation cannot be updated once submitted.
Please note that withdrawing your application from a position will disqualify you from applying to that same position again. In cases where incorrect documents are attached with an application, rather than withdrawing applications, we advise job seekers to provide the correct version at the time of interview.Can I contact the hiring department or HR-Talent Acquisition to learn more about the job, or my status in the process?
The hiring department does not encourage direct contact at the initial phase of the talent acquisition process. Following a thorough review of the applicant pool, the hiring department or HR-Talent Acquisition will connect with potential applicants on next steps in the process.
How best do I inquire about janitorial or food service positions at the University of Chicago?
The majority of our custodial services are outsourced to ABM. You may apply in person between 8:30am - 5:00pm, Monday through Friday, at the ABM Administrative Office, located at 180 N. LaSalle Street, Suite 1420, Chicago, IL.
If you are interested in a food service position, please contact ARAMARK directly. You may pick up an application between 10:00am - 5:00pm, Monday through Friday, at ARAMARK's Administrative Office on campus, located at 5640 S. University, Chicago, IL (in the Bartlett Dining Commons).How best do I inquire about janitorial or food service positions at the University of Chicago?
Training
How can I find more information regarding requesting customized training for our department?
If you are interested in working with us to develop a course, contact Training at 2-9600 or uhrm-training@uchicago.edu and visit the Customized Courses section of our website.
How can I find more information regarding requesting customized training for our department?
What happens if I arrive late for training or need to leave the class early?
If you arrive more than 15 minutes late for a computer training course, you will not be allowed admittance to the class, and your department will be charged the appropriate penalty. If you leave early, your department will also be charged a penalty for a partial-day absence.
For non-IT training courses, admittance for late-arrivals will be at the discretion of the instructor.
What happens if I arrive late for training or need to leave the class early?
HR Operations
Why has an employee's paperwork not been entered into the payroll system?
We are probably missing one of the following: Closing report, student employment form, temporary employment form, or required back-up documentation such as I-9s, alien info, etc. Please review the New Hire Checklist to make sure all paperwork was submitted.
Why has an employee's paperwork not been entered into the payroll system?
How does an employee get a name change in the payroll system?
The employee needs to submit a copy of their social security card to their human resources department or HR Professional. The HR Administrator will submit a corrected PAF and the copy of the card to Wage and Salary.
How does an employee get a name change in the payroll system?
When are monthly and biweekly forms due to Records?
Please refer to the Payroll Related Deadlines chart.
How does one verify someone's current or past employment with the University?
Call 773.702.1201 between 9am - 12pm, fax a request and authorization form to 773.834.1451, or email records@uchicago.edu
How does one verify someone's current or past employment with the University?
How do I find out what my accruals balance is?
If your department uses UChicago Time, you can view your accruals in the system. Otherwise you need to follow-up with your department HR Professional since accruals are not tracked centrally.
Student Employees
Can you tell me where I can access my work-study form?
You can access your work-study form via cMore.
Are there exceptions made for a student who would like to work more than 19.5 hours a week?
Yes, we require a letter from the Dean of Students, stating that the student is in good academic status.
Are there exceptions made for a student who would like to work more than 19.5 hours a week?
Can a student work more than one job at the University?
Yes, as long as he/she does not work more than 19.5 hours a week.